Office Services of Columbia, LLC

Office Manager – Office Services of Columbia, LLC | Columbia, SC

Office Services of Columbia, LLC is a privately held administrative and operations firm supporting a portfolio of businesses including agriculture, restaurant operations, real estate, and investment management. Our small, close-knit team supports a fast-moving owner who has high expectations and deep loyalty to the people who earn his trust.

We are hiring an Office Manager — someone who can lead from the middle, build order out of complexity, and serve as the steady operational bridge between the owner and the team.

This is a fully on-site position in Columbia, SC.

What You'll Do

• Serve as the first point of contact for all office staff — handling questions, routing tasks, and resolving issues before they reach the owner
• Translate the owner's priorities and directives into clear, actionable direction for the team
• Own daily office operations across multiple business entities including scheduling, task tracking, and team coordination
• Maintain and improve shared systems: server organization, calendar management, password management, and internal communication
• Oversee HR coordination: employee handbooks, onboarding and offboarding, personnel records, and basic compliance across all entities
• Build and maintain standard operating procedures (SOPs) to document institutional knowledge and ensure continuity
• Coordinate with the owner on travel logistics, personal scheduling, and business correspondence as needed
• Identify process gaps and implement practical, simple solutions without being asked
• Perform other duties as assigned — in a multi-entity environment, flexibility is essential

What We're Looking For

• 5+ years of experience in office management, executive assistance, or operations
• Proven experience supporting a senior executive or business owner in a fast-paced environment
• Strong written and verbal communication skills — you are clear, concise, and professional
• High proficiency in Microsoft Office (Word, Excel, Outlook); QuickBooks familiarity a plus
• Demonstrated ability to handle confidential information with absolute discretion
• Experience building administrative processes or filing systems from the ground up
• Comfortable making decisions independently within appropriate scope — you don't need to be told twice and you know when to escalate
• Valid driver's license required

Preferred but not required:

• Experience in a multi-entity, family office, or small business environment
• HR coordination experience (handbooks, onboarding, compliance)
• Background in finance, real estate, agriculture, or restaurant operations

You Will Thrive Here If:

• You have worked for a demanding, high-energy leader before and found it energizing rather than exhausting
• You are the person others turn to when things are unclear or chaotic
• You take ownership without being asked and follow through without being reminded
• You understand instinctively what is confidential and treat it that way
• You find satisfaction in making a team run smoothly, even when the credit goes elsewhere

Compensation & Details

• Full-time, on-site — Columbia, SC
• Monday–Friday, standard business hours
• Competitive salary commensurate with experience
• Start date: immediate upon right candidate identified